ELLEL MINISTRIES SOUTH AFRICA (RF) NPC (‘’the company’’)
Registration Number:
2002/031437/08
MANUAL
in terms of Section 51
of the Promotion of Access to Information Act (PAIA) 2/2000
(the "ACT")
As on 21 June 2021
Table of Contents
1. Introduction to your company and the type of business
2. Contact Details (Required under Section 51(1) (a) of the ACT)
3. The ACT and Section 10 Guide (Information required under Section 51(1) (b)
4. Record categories in terms of a S52 (2) 2 Notice (As per Section 51 (1) (c)
5. Schedule of Records (Section 51 (1) (d)
6 Form of Request (Section 51 (1) (e))
7. Prescribed Fees (Section 51 (1) (f))
8 Other information as may be prescribed required under section 51(1) (f))
9 Availability of manual under Section 51(3))
1. Introduction to your company and the type of business:
ELLEL MINISTRIES SOUTH AFRICA (RF) NPC (‘’Ellel Ministries SA’’) is a non-denominational Christian ministry that began in England in 1986 and is now established in over 20 countries around the world. We look to serve the Body of Christ in two main ways - by offering personal prayer ministry to those in need and by training and equipping people so that they can help others more effectively.
2. Contact Details (Required under Section 51(1) (a) of the ACT)
Name of Body:
Ellel Ministries South Africa
Directors:
Herman Redelinghuys, Peter Geertsma, Ronel Geldenhuys, Derek Puffett, Beryl Puffett
Managing director and Information Officer:
Herman Redelinghuys
Physical Address:
32 James Road, Shere Agricultural Holdings, Pretoria South Africa
Postal Address:
P O Box 39569, Faerie Glen, 0043, Pretoria, South Africa
Head of Company/ CEO & Information Officer:
Herman Redelinghuys
Telephone contact numbers:
Landline: 012 807 1172
Mobile: +27 72 707 1976
No Fax number in use
Email:
compliance.za@ellel.org
or general information:
info.za@ellel.org
3. The ACT and Section 10 Guide (Information required under Section 51(1) (b) of the ACT)
3.1 The ACT grants a requester access to records of a private body, if the record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.
3.2 Requests in terms of the ACT shall be made in accordance with the prescribed procedures, at the rates provided. The forms and tariff are dealt with in paragraphs 6 and 7 of the Act.
3.3 Requesters are referred to the Guide in terms of Section 10 which has been compiled by the South African Human Rights Commission, which contains information for the purposes of exercising Constitutional Rights.
The Guide is available from the SAHRC at 29 Princess of Wales Terrace, corner York and St Andrews Street, Park town and on its website at www.sahrc.org.za.
The postal contact details of the Commission are:
Postal Address: Private Bag 2700, Houghton, 2041
Telephone Number: +27-11-877 3600
Fax Number: +27-11-403 0625
Website: www.sahrc.org.za
4. Record categories in terms of a S52 (2) 2 Notice (As per Section 51 (1) (c) of the ACT)
Section 51 (1) (c) requires information according to the latest notice in terms of section 52 (2), if any, regarding the categories of record of the body which are available without a person having to request access in terms of this Act;
At this stage no notice(s) has/have been published on the categories of records that are automatically available without a person having to request access in terms of PAIA.
Information is available in terms of the following legislation to the persons or entities specified in such legislation:
- Companies Act 61 of 1973
- Income Tax Act 58 of 1962
- Value Added Tax Act 89 of 1991
- Labour Relations Act 66 of 1995
- Basic Conditions of Employment Act 75 of 1997
- Employment Equity Act 55 of 1998
- Skills Development Levies Act 9 of 1999
- Unemployment Insurance Act 30 of 1966
- Electronic Communications and Transactions Act 25 of 2002.
- Telecommunications Act 103 of 1996
- Electronic Communications Act 36 of 2005
5. Schedule of Records (Section 51 (1) (d)
The documents in the schedule below are held by our organisation for operational and or statutory purposes. Should a copy be required, a request is to be made in terms of PAIA.
Much of the information that we hold has specified ‘’Mandatory protection’’ as per PAIA and may be refused on the grounds stated in the ACT, which include but are not limited to sections 63 to 68 which includes privacy of a natural person, commercial information of a juristic or private person, confidentiality, safety, protection of their property, and if legal privilege applies
Internal records:
• Memorandum of Incorporation
• Financial records
• Operational records
• Licences
• Intellectual property
• Internal correspondence
• Statutory records
• Internal policies and procedures
• Annual Report
Personnel records (provided by personnel or third parties) which include those employed by Ellel Ministries SA as well as those who volunteer and are members, known as the associate team
• Conditions of employment and further personnel-related contractual and other related records
• Internal evaluation records and correspondence
• Other internal personnel records for example leave forms and sick notes and accident records
• Personal and special information held for operational purposes
Products and Services
• Booklists and other multimedia information is on our website;
• Events and courses as available on our website ;
• Ministry sessions on application with the Ministry Office
Marketing Material
• Brochures and fliers are readily available on our website and on our premises;
• Booklists and other multimedia information is on our website;
Policies
• Insurance policies with various third parties;
Contracts with Third Parties and suppliers
• Contracts with suppliers and third party operators are on record
Delegate and customer records and database
• Personal and special information of delegates and customers are held in the prescribed manner and form
6 Form of Request (Section 51 (1) (e))
To facilitate the processing of your request, kindly:
6.1 Use the prescribed form (form C), available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za or under this link from the Department of Justice
6.2 Address your request to the Head of the Company (Managing Director).
6.3 Provide sufficient details to enable the COMPANY to identify:
(a) The record(s) requested;
(b) The requester (and if an agent is lodging the request, proof of capacity);
(c) The form of access required;
(d) (i) The postal address or email address of the requester in the Republic;
(ii) If the requester wishes to be informed of the decision in any manner (in addition to written) the manner and particulars thereof;
(e) The right which the requester is seeking to exercise or protect with an explanation of the reason the record is required to exercise or protect the right.
7. Prescribed Fees (Section 51 (1) (f))
The following applies to requests (other than personal requests):
7.1 A requestor is required to pay the prescribed fees (R50.00) before a request will be processed;
7.2 If the preparation of the record requested requires more than the prescribed hours (six), a deposit shall be paid (of not more than one third of the access fee which would be payable if the request were granted);
7.3 A requestor may lodge an application with a court against the tender/payment of the request fee and/or deposit;
7.4 Records may be withheld until the fees have been paid.
7.5 The fee structure is available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za or by following this link.
Updated prescribed forms and fee structures in respect of private bodies such as the Company which are prescribed under the Act are available at the website of the Department of Justice and Constitutional Development (www.doi.gov.za) under the “regulations” section as well as the SAHRC website (www.sahrc.org.za).
8 Other information as may be prescribed required under section 51(1) (f))
The Minister of Justice and Constitutional Development has not made any regulations in this regard
9 Availability of manual under Section 51(3))
A copy of this manual is available for inspection by the general public upon request, during office hours and free of charge at the office address above, on our website at Ellel.org.za or via emailed request to compliance.za@ellel.org
